Operations & Finance Specialist

Job Description

Reports to:

Executive Director

Purpose:

The part-time Operations & Finance Specialist is serving as an additional layer of support for Out Youth finance and operations by supporting each department that augments the productivity of each team member.

Position type:

Part-time, non-exempt

Essential Functions:

  • Oversees Accounts Payable, Accounts Receivable and Billing/Collections. Ensures that all deadlines are met.

  • Provides excellent customer service resulting in positive stakeholder experiences

  • Welcomes visitors by greeting them, in person or on the telephone; answers or refers inquiries

  • Directs visitors by maintaining employee and department directories

  • Maintains security by following procedures; monitors visitor management system

  • Manages general calls and telecommunication

  • Maintains safe and clean reception area through adherence to office procedures

  • Files documents as directed

  • Sorts and distributes mail

  • Provides general administrative support to the operations and leadership team

  • Works with Operations & Programs Director to develop/maintain/document efficient and effective policies and procedures.

  • Monitors office activities to achieve maximum expense control and productivity.

  • Helps as needed in all areas of the organization to complete necessary projects.

  • Organizes and arranges for the upkeep of the office, supplies, and storage spaces.

  • Other duties as assigned.

Hours:

15-20 hours per week. All hours must be worked on-site at Out Youth.

Minimum Qualifications:

  • High school diploma or GED

  • Committed to the mission of supporting LGBTQIA+ individuals.

  • Experience with developing and maintaining productive working relationships with community members

  • Ability to work as a leader and as part of a team

  • Solutions-driven

  • Strategic and critical thinker; courteous and level-headed under pressure

  • Highly detail-oriented with excellent follow-up and follow-through

  • Ability to multi-task and work in a fast-paced, demanding work environment

  • Excellent customer service; strong written and verbal communication skills

  • Exceptional work ethic; very reliable and responsible

  • Thrives in an entrepreneurial environment; flexible, willing to learn and take on new responsibilities

  • Professional, friendly, and adaptable personality; a team player who is open to feedback

Preferred Qualifications:

  • Associates or bachelors degree in business, accounting, or related field.

  • Understanding of Quickbooks and Quickbooks Online a plus.

  • Experience in the non-profit sector is preferred

Computer and Technology Skill Requirements:

  • Computer literate and highly proficient in Google Suite tools and software; must be comfortable with the use of technology in an office environment

Pay: Pay will be commensurate with experience.

Hiring Process:

Out Youth is committed to providing equal opportunity to all qualified applicants for employment. Out Youth aims to reflect the diversity of the community it serves. No employee or applicant will be discriminated against on the basis of race, ethnicity, religion, gender, sexual orientation, gender identity, age, disability, or any other factor protected by state, local, and/or federal laws.

Send any questions regarding this posting to jobs@outyouth.org. No phone calls will be accepted. The position will remain open until filled.

To Apply:

Send your cover letter, resume, references, and employment application in PDF format by email to jobs@outyouth.org. Employment application can be downloaded at: http://www.outyouth.org/employment-application

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the lead clinician for school-based services. All personnel may periodically be required to perform duties outside of their normal responsibilities.